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SYLVAN HILLS MIDDLE SCHOOL PROCEDURES MANUAL
IMPORTANT PARENT INFORMATION
The first bell rings at 8:30 a.m. The tardy bell rings at 8:40 a.m. The end of the day bell rings at 4:p.m. Students should not be dropped off before 8 a.m.; students should be picked up by 4:20 p.m. There will be no check outs or changes of transportation after 3:30 p.m.
PARENT SIGN INS
Parents/guardians must sign in students arriving after 8:40 a. If students do not have a documented reason for being late such as a doctor appointment, they will be marked tardy to 1st period. Any student entering the building after 8:40 a.m. without documentation will be considered tardy to class. Any time students enter or leave the building, a parent or legal guardian must sign them in and out. An exception to this policy can be made by obtaining a request from the office, which gives legal authority to another person. A parent must authorize this in writing.
OFFICE – Delivery of floral and balloon gifts for students will not be accepted at school.
SHMS welcomes the presence of parents and patrons at any time. The safety and security of our students requires that all visitors check in with the office upon arrival and obtain a visitor’s pass. While the vast majority of our parents are very respectful and supportive in the event that a parent becomes disrespectful in the office, the office staff has been directed to call security to escort parents out of the office. If parents are disrespectful on the phone, the office staff has been directed to hang up.
The SHMS staff recognizes that communication between school and home is important to your child’s success. Varied methods of communication will be used in an effort to keep parents informed. These methods include but are not limited to Bear Planners, HAC, email, phone calls, team conferences, telephone call outs, district and school calendars, district and school web pages and fliers.
SHMS students are assigned to grade level pods. There are two teams in each grade level pod as well as a mini-team. Having pods allows the students to be in their grade level pod for the four core subjects. Students are not allowed in other pods without permission.
SHMS core teachers (math, literacy, science, social studies) work together in teams. Every student is assigned to a team via computer to create the master schedule. Teams are beneficial to students because they are with the same students in their core classes through-out the day. Teams are beneficial to parents because a team conference allows parents to meet with all four core teachers at once. Teams are beneficial to teachers because they have a common prep which allows them to work together during the day to meet the needs of their students.
A parent can request a team conference by calling the school or emailing one of their child’s core teachers and requesting a team conference. The team will call the parent back to schedule the conference.
CLASSROOM PARENT VISITS
Parents are welcome to observe classrooms. Parents must sign-in in the office and must wear an office pass when observing a classroom. Parents are in the classroom to observe. Parents may not actively participate in the lesson.
Parents/grandparents are encouraged to eat lunch with their child during their child’s lunch period. The parent must sign-in in the office and have a pass. Parent/grandparents may eat food from the cafeteria or they may bring food. The tables at the back of the cafeteria are reserved for students eating with their parents/grandparents. Students may have a limited number of friends join them if a parent is present during the entire lunch. Students are expected to clean their areas before leaving and leave the cafeteria in time to get to class on time.
A master schedule for the entire school is made based on student-parent course selections when students register. Schedule changes will not be made unless there are special circumstances which make change absolutely necessary such as a teacher having more than 150 students.
All parents are encouraged to volunteer at SHMS. Schools and teachers do not function separately from parents and the community. Helping your student have a successful year is a cooperative effort among the student, teacher and parents. We encourage you to actively monitor what is going on at school and stay in communication with your child and teachers regarding your child’s progress. Parent volunteer opportunities include but are not limited to PTSA, Band Booster, Choir Booster, School Equity and Improvement Team, Assisting in Classrooms, Mentoring, Tutoring or any additional areas that you might recommend.
Sylvan Hills Middle School is fortunate to have on staff PCSSD security officers as well as a law enforcement officer from the Sherwood Police Department. This officer is employed by the city of Sherwood as a resource to students, staff, and parents, and is housed on campus. Any student may access the security officers and the school resource officer (SRO). All students will follow the directives of both the security officers and the SRO and must be respectful to these individuals at all times. Failure to do so may result in disciplinary actions. Students and parents are advised that all students or campus visitors shall be subject to search of their person and property. (A.C. A. 6-21-608)
STUDENT IMPORTANT INFORMATION
Students coming to the office must check in with the office staff as soon as they enter the office and they must have a hall pass signed by their teacher or they will be sent back to class. Students are expected to treat the office staff with respect while they are in the office. The office phone is available for students to use with permission from the office staff. Students may not receive phone calls or phone messages unless it is an emergency.
STUDENT I.D. BADGES
All students are required to wear Student I.D. Badges during the school day and at specified activities. Students will be issued two ID Badges at the beginning of each school year. A $12 fee will be charged for two ID badges, a lanyard, and a Bear Planner. The $12 fee will be collected by the student’s homeroom teacher the first week of school. ID badges must be worn around the neck & visible at all times. Temporary ID badges cost $1 and must be worn if students forget or lose their badge.
Students are required to have their SHMS Bear Planner with them at all times (except lunch or assemblies/activities). Bear Planners will serve as a means of communication between parents and school. Students are required to write in their Bear Planner on a daily basis. Parents are encouraged to check their student’s Bear Planner daily for information regarding homework, class work, projects, tests, etc. Bear Planners will be distributed during the first week of school. Bear Planners will serve as passes for students. Students may not leave their class without their signed Bear Planner.
All student book bags and backpacks must be clear or mesh. Purses must be small enough to fit into a locker. Students must place book bags, backpacks, and purses in their locker before 1st period. Book bags, backpacks, and purses are not allowed in the classrooms or halls.
All students will be assigned to a locker. Students must keep their books and supplies in their locker. Students may go to their locker at the beginning of the day, the end of day, or other specified times. Students should never give their locker combination to another student.
CELL PHONES/ELECTRONIC DEVICES
Administrators will enforce district policy. NO EXCEPTIONS. See PCSSD handbook.
1) verbal warning 2) parent conference 3) d-hall
1) verbal warning 2)parent conference 3) d-hall The PCSSD Dress Code is on both the district and school websites. Copies are also available at SHMS office.
Teachers/administrators will encourage students to attend school daily; Teachers will reward students that have perfect attendance each 9 weeks and students that have perfect attendance for the entire year; Parents will be notified by phone when their child has reached 5 unexcused absences in the first semester. Students that exceed 5 absences will receive counseling and their parents will receive a written notice that the District shall notify the prosecuting authority and the parent, guardian, or persons in loco parentis shall be subject to a civil penalty as prescribed by law.
Students must always be in their designated areas.
All students arriving before 8 a.m. must go to their designated area in the cafeteria.
At 8 a.m. 7th & 8th grade students not eating breakfast go directly to the gym via the sidewalk. Students eating breakfast move to the gym as soon as they finish eating.
7th grade students report to the large gym and sit in the next available seat in their designated area.
8th grade students report to the small gym and sit in the next available seat in their designated area.
6th grade students report to the cafeteria. Students that are eating breakfast go to the 6th grade breakfast area and then move to their designated area in the cafeteria.
Students have 5 minutes to move to the cafeteria when they go to lunch.
During the day students cannot be in a classroom/pod unless they have a class in that classroom/pod.
Students may not be in the hall ways without a pass except when changing classes.
During school dismissal students have 5 minutes to move to their designated area which is either the bus line, the car line, or sidewalk if you are a walker. This applies to students with practices, rehearsals, etc.
Once outside, car riders and bus riders must stay in separate areas.
Failure to be in your designated area will result in Level 1 consequences.
*FOOD MAY NOT BE TAKEN OUT OF THE CAFETERIA
*STUDENTS IN THE CAFETERIA MAY NOT GET OUT OF THEIR SEATS WITHOUT PERMISSION
In partnership with parents, Sylvan Hills Middle School will promote a learning community which will help students reach their academic potential and become productive member of society.
Our vision is to provide a safe, positive, learning community and to lead by example in our interactions with our students, parents, and community to promote: academic excellence, lifelong learning, personal integrity, mutual respect, and honesty.
SHMS CORE BELIEFS
We believe . . .
all students can learn.
in high expectations for all students.
school should provide a safe and structured environment.
teachers should continue to learn and grow.
all students should have the opportunity to obtain lifelong